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RIRSC Board>
Board Meeting 21st June 2005
Jun 21, 2005 --
Rat Island Rowing and Sculling Club
Minutes of the Board Meeting – 21st June 2005
Attendees: John Collins, Erica Delma, Tim Lawson, Ted Shoulberg, Lorna Smith
Peanut Gallery: Teresa Lawson, Steven Murphy, Gordon Misselt
Apologies: None
Agenda:
1. Election of Officers
2. Period of Service for Board Members
3. Finance and Membership Report
4. Membership Meetings
5. Rowing sessions and launch logistics
6. Direction / mission for newly formed committees
7. Additional classes of membership and dues structure
8. New Business
Minutes:
1. Election of Officers:
The Board unanimously elected the following officers:
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President: |
John Collins |
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Vice President: |
Erica Delma |
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Treasurer: |
Ted Shoulberg |
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Secretary: |
Tim Lawson |
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At-Large: |
Lorna Smith |
2. Period of Service for Board Members
To serve until December 2005: John Collins, Lorna Smith
To serve until December 2006: Erica Delma, Tim Lawson, Ted Shoulberg
3. Finance and Membership Report
As of 6/21/2005:
24 Full Members
24 Class Members (equivalent to a quarter year membership)
The club has $9109 in the bank account. Outstanding liabilities of approx $1200 for the launch and initial insurance owed to John Collins.
The board agreed to recover costs from the WBF for the work done to get the Quinault and Russell Callow seaworthy.
4. Membership Meetings
In response to comments made at the RIRSC meeting on June 7th, the board will ask the special events committee to organize potlucks, social meetings in addition to the formal meetings required by the by-laws.
5. Rowing sessions and launch logistics
a. The club will organize open rowing sessions, starting on July 2nd:
Tuesdays 6:00am
Wednesdays 6:00pm (coached)
Thursdays 6:00am
Saturdays 8:00am (coached)
b. These sessions are open to all members of RIRSC. Each session will be led by Session Captain who will be responsible for allocating rowers to boats.
c. Rowers will need to sign in at the beginning of each open session.
d. No fixed crews are allowed in these sessions
e. The RIRSC launch needs to be available for these sessions.
f. Given the numbers of new rowers, old rowing hands are encouraged to attend as coxes, launch drivers and experienced rowers. Training sessions will be held for launch drivers and coxes. Training will be free to rowers who sign up for launch and cox duty. A signup sheet for launch drivers and coxes will be posted in the Kayak House.
g. The Safety Committee will revise the safety rules to clarify the rules for termination of a session in sudden adverse conditions.
6. Direction / mission for newly formed committees
The board discussed the roles of each of the newly formed committees and gave them the following initial charters:
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Commmitee |
Initial Charter |
Board Assignee |
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Boat Maintenance |
Boat Maintenance
Inspection
Problem logging and resolution |
Tim |
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Community Outreach / Special Events |
Community rowing awareness/appreciation (such as learn to row day events, etc),Potlucks
Fun Rows
Rhody Parade etc |
Erica |
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Equipment Acquisition Planning |
Assess equipment needs and preferences, and to develop proposals. Includes Boats, Oars, Cox Boxes etc |
Ted |
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Fundraising |
Raising funds to “get ahead” (capital investment); not for day to day running of the club |
Ted |
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Launch |
Maintenance and driver training |
John |
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Publicity |
Press Releases, Ads etc |
Erica |
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Rower Education |
Addition of Intermediate classes; raise awareness of rowing classes else in the Puget Sound area |
Lorna |
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Safety |
Review and revise safety rules; published safety rules in Kayak House; organising a practice rescue drill with the Fire Department; establishing an escalation procedure (in case of an emergency - who to contact, notify etc) |
Ted |
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Turnouts |
Organise and oversee open rowing sessions. |
Lorna |
7. Additional classes of membership and dues structure
The board unanimously approved the following motions for additional classes of membership:
a. A pay as you go membership:
1. Individuals pay a yearly administration fee of $50, take the float test and complete a waiver.
2. To row in this class of membership an individual will need to purchase, in advance, a $50 “Punchcards” which is good for 10 rows. These punchcards are non transferable and valid for a year from the date of purchase.
3. If you plan to row thirty or more times a year then full membership is better as it allows you unlimited rowing.
b. Guest Membership for Experienced Rowers
1. Experienced rowers are welcome to row with the club three times in any year.
2. Guest members will complete a waiver.
c. Non-Rowing Members who provide service to the club
1. Non rowing members such as Coxes and Launch Drivers will have the membership dues waived. They will need to take the float test and complete a waiver.
Caveat: The board will continue to work on and refine the membership and dues structure. Our goal is to be as inclusive as is practical. We welcome creative suggestions from club members and the rowing community.
8. New Business
a. The Board approved a motion to purchase a cart for the launch. Anticipated cost around $400. Gordon Misselt will investigate buying or borrowing a cart from the WBF.
b. The board tabled a motion from Ted Shoulberg to begin negotiations for an early ‘90s C8 from PLU.
c. The next board meeting will be on Tuesday July 19th at 7:00pm in Tim & Teresa Lawson’s house at 857 Tyler Street (the house hiding behind the Holly trees at the junction with Garfield Street).
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