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RIRSC Board>
Board Minutes - August 2007
Aug 3, 2007 --
MINUTES
RIRSC Board of Directors Meeting
3 August 2007
Roger’s House, 8:00 a.m..
Attendees: Roger, Diane, Ann, Gordon, Susan, Peggy
Absent: Erica, Holly
Conventions:
Action Items in Italics
Motions and Votes in Bold
Committees Underlined
1. Approval of Minutes of 07/07/2007
Gordon motions to accept the Minutes, Susan seconds. All approve.
2. Treasurer’s Report--Janet
There is one new deposit for membership. We are still under budget due to fewer membership dues than expected; there is still 13K in the bank. Janet suggests opening an interest-bearing account (money market or CD). Roger motions to give Janet authority to open an interest-bearing account. Peggy seconds. All approve.
Steve Chapin gave $190 from the Rat Island Race (Sound Rowers) for club purposes. Discussion ensues on the potential financial implications of the NWMC construction at the kayak house. Other potential expenses: cover donated for the Quinault by the Nails is currently being used for the Challenger. Donation may have been made to the WBF rather than specifically for the Quinault. There was a cover made for the Quinault in the past– maybe we could have one made from used/pieces of cloth or canvas with grommets. Tim’s credit card bill for Internet needs to be repaid. A suggestion is made to get a debit card for the RIRSC bank account so can use it for these kind of expenses. Janet will get a card to be used for the internet account and other expenses. There is an issue on the Port-a-potty payment – rent versus damage from the storm. Peggy motions to accept the Treasurer’s report. Diane seconds. All approve.
3 Committee Reports and Discussions.
Ø Boat Maintenance—Gordon
Quinault – Jim and Gordon will get together on what has to be done, and potentially hire someone if it requires something beyond sanding and varnishing. There is a “soft spot” back by the cox seat. Potentially will need fiberglass on the inside. Is there a potential to have folks at the boat school to work on the boat? This is a possibility, for the work we cannot do ourselves. Gordon will then organize work parties for sanding and varnishing. No racks yet for the singles and doubles. Jim has the materials. Roger will visit with Jim to check on this. Roger will pursue with the WB school students once Gordon has compiled a specific list on what maintenance needs to be done. Roger and Gordon and Jim will meet to develop this list.
Roger raises the possibility that the Tough as Nails team might want to take over the Small Wonder? Take over means take responsibility for maintenance – boat belongs to the WBF. Ann will check with the TAN. Expenses should be responsibility of the WBF. Maintenance needs to be done before WB festival race. Roger thinks the goals of the WBF is to get rid of all of the wooden boats except the Quinault and the Small Wonder.
Lorna Smith on the stroke seat – problem with stretchers – Gordon has done a temporary fix with larger screws, but may need new holes to be drilled for this to hold.
Ø Community Outreach/Special Events/Publicity/Marketing--Erica
Erica is not here. Kaci is aware that RIRSC will not have a booth. Roger and Erica have not met yet to discuss RIRSC participation on the festival. There is general positive agreement to continue livery service. Diane suggests we have a “Learn to Row” sign and information about RIRSC with website, etc. to general positive agreement. We have an existing banner but with the wrong website; perhaps possible to check on the costs of updating the banner, or, at worst case, the cost of a new banner. No one is sure where the banner is. Diane can work with Erica and/or Claudia to update the banner. The current banner does not have “Rat Island” on it, only “Learn to Row.” Janet motions that we pay up to $400 to create a new banner with Rat Island Rowing Club on it. Ann seconds the motion. Should we replace the old one? Good idea to have both – one for travel and one for more permanent at the kayak house. Gordon will look for the old banner. Roger will look into the costs of creating a new banner. All but Gordon approve. Motion passes. Discussion ensues – do we need banner or sign? Need to have publicity for RIRSC specifically.
Ø Fundraising--Ann
Ann thinks we should get started on fundraising for the December meeting, and needs help to put it together. Peggy will put a request in the Newsletter to help out with the meeting/party/fundraiser and to contact Ann. Ann will check with Judi Bird on whether she would like to help organize.
Is it possible to have fundraiser row to Kala Point or Nordland (Mystery Bay)? Mystery Bay State Park would be a good place to have the picnic. There is a suggestion to make it an invitational for Bainbridge and Vashon clubs, or possibly to link it with Kayak Symposium (Sept 15) and include kayaks. Roger will see if Patricia is willing to head up this event. September 15 might be difficult because it is soon, right after WB festival, before Film Festival. Probably late September of early October would best (Sept 29 is Film Festival). There is also the Kinnetic Sculpture race in October – this would preclude launching. Perhaps September 22 as a date for this row.
The Board discusses dates for December meeting/party/fundraiser; November 30 is suggested – enough time after Thanksgiving.
Ø Launch—Gordon
Boston Whaler suffered some damage in a storm, needs some fiberglass and paint. The whaler is still functional; a new bumper has been procured.
Ø Rower Education—Holly/Ann
RE committee is compiling information for the new Novice Class. There has been a request for a coxswain clinic with Erick – Holly suggests this is a good idea and that we should pay for Erick’s time. Looking at August 11; Erick wants to start with just four people, from 6:00 a.m. to noon. Diane suggests for $25/hour for Erick – for a total of $125. General agreement that the club should pay because it is for the benefit for the club, but we need to make sure we get people who will be committed to using that training. Gordon makes a motion that we pay Erick $25/hour for a coxswains class. Janet seconds. All approve. Ann will request that Erick’s second session be for bow cox (sculling).
Ø Safety--Gordon
Safety regulations seem to be being followed better than before. Question comes up about quick-release foot stretchers. Answer – people should not tie down so much that they can’t slip out their foot. Peggy will add a Safety Note to the Newsletter – make sure you don’t tie down such that your feet can’t slip out. We need to do a better job of avoiding congested areas – can even row more offshore if the water is not rough.
There was a debrief on the ill rower incident, notes handed out from this meeting and
Roger recaps the incident.
There is a suggestion to hold a safety briefing in the spring meeting and have someone talk about waves, tides, boat wakes, landing sites, and going over the safety procedures. There is a question on whether the fire boat can rescue someone from the shells? Probably the person first would need to get in the launch. Should the fire boat person get into the launch if there are questions as to whether the rower should be moved? Safety committee will be addressing these questions with Fire Rescue. Suggestion to have drills during regular rows, in this way figure out what the protocol would be with the Fire Department. Can allow rowers to watch a drill from a pier. Perhaps we could do a demonstration project during the Mystery Bay row? Gordon will work with Rolf on discussing a drill with the Fire Boat.
A discussion on a memo about the recent safety incident from the Safety Committee ensues Some decisions: Should attendance to safety training be required as part of the club membership? No, not practical. Should the club pay for CPR training – no. Should we collect detailed medical information? No, this is impractical and also invades privacy. We could encourage members that if they have a medic alert ID bracelet to let their cox and launch driver know.
There is a green notebook in the kayak house with emergency information – voluntary medical information and liability forms could be stored there. Janet will make sure that liability forms are in the kayak house.
Should this memo be published in the minutes? Not necessary to have all of this – need a summary of what’s been done and what will be done. Janet will re-write to publish for the club. Peggy will summarize in the minutes and put something into the newsletter.
Launch manual has some information on what to do for ill rower. Gordon has added some information to the Safety Policy from the Launch Manual on decisions to make and communication with the fire boat. Peggy will put updated Safety Policy and the launch driver procedures on the website.
What should we call ourselves when we call 911? Rat Island Rowing Club is OK. If you use the phrase “May Day” then this might raise response more quickly.
Summary of the Club response to the incident:
We added language to safety procedure.
Gordon has organized voluntary CPR classes.
We are organizing a drill with fire rescue boat.
Janet is going to put together map on names of places (docking or beach locations). This could be kept in the Kayak house.
Ø Rowing Turnouts—Susan/Peggy
Peggy suggests we need confirmed RowMasters for Saturdays for the next month. Here is the schedule:
Ann – August 4th
TBD - August 11th
Susan - August 18th
Gordon - August 25th
Diane - September 1
Peggy will publish this information in the Newsletter.
Ø Competition—Roger/Holly
Victoria Wooden Boat Race is happening. Boats are going up on the Olympus on the Wednesday before Labor Day. May need to help load/unload. Boats going are the Oho (Janet, Diane R, Zoe Ann, and Ann W); Triple (John C, Jim M, Ted); double (Roger and Jim B/Mike K).
First weekend in October – Tail of the Lake
First weekend in November – Head of the Lake
Ø Juniors Rowing—Erica
Nothing to report (Erica not here).
Ø Membership—Diane
Only two people signed up for August class. Two novices have paid full membership. Out of May class only two have paid, but probably two more will pay. From June class one person has paid. Question has come up that if novices sit in on August class, would that count as a pay-per-row. This would not be fair to other members who might want to join as fill-ins for the August class. We could run the class with 4 people in the Greywolf.
Ø Policy Committee—Gordon/Peggy—Posting/Promulgating
Nothing to discuss.
6. Retreat Goals
Nothing to discuss.
- Other Business
Next meeting is set for Wednesday September 5 at 6:00 p.m.
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